Storage Boxes

These can be used for those files from last year that you don't want to discard yet, but you probably won't need to access.

Reference System

Some reference systems are rotary and some are modular. Either way, they provide quick and easy access to the papers you reference frequently.

Stackable Baskets

Many professional organizers recommend a set of three baskets: File, Read Later, or Do. Trash goes immediately in the trash.

Recycling

Visit your local waste authority's website for how you can recycle. Not only is it a good practice as a local citizen or business, but keeping paper, plastic, aluminum and cardboard separate can help keep an area looking more organized.

Focus On The Critical Few

In the eighteenth century, economist Vilfredo Pareto developed what is popularly known as the 80/20 Rule, or the Pareto Principle. This rule states that 80 percent of the value of a group of activities is generally concentrated in only 20 percent of those activities.

Stated differently, nearly 4/5 of our efforts are wasted.

Just as businesses can improve by focusing on the 20%, so too can our personal lives be improved. Although many, many activities can and are carried out everyday, the critical few are the ones to target in improving your personal effectiveness.

Begin the process of identifying key activities by defining the goals/major priorities that each activity is meant to accomplish. Remember the 80/20 rule - only the critical few!

Keep Recurring Lists

Make check lists for recurring activities. Make a list of travel necessities and keep it in a pocket of your suitcase to save time when packing. If you attend project meetings or training workshops, make a list of the items you will need at each event so you don't have to waste time recreating the list over and over.

Batch Activities

As you plan your day, batch like items of similar importance together (i.e., make all your phone calls at the same time, respond to emails at the same time, coordinate errands to save time).

Maximize Down Time

Use your commute time to learn by listening to books on CDs. Keep reading material next to the phone for the next time you are put on hold. Keep reading materials in your briefcase for the next delay you experience at a doctor's office or at a business meeting.

Maximize Meeting Time

Be prepared before the meeting. If you are the host, circulate an agenda prior to the meeting. Inform others of what expectations you have of them. Invite only necessary individuals to attend the meeting. Start meetings on time and schedule interesting items first to decrease the number of latecomers. Develop a reputation for starting meetings on time and finishing early.

Delegate Tasks

Overcome the key barrier to delegation that "I can do it better or it's simpler if I do it myself". When delegating, explain tasks specifically and thoroughly. Paint the larger picture as well as the details so the individual knows not only how to do the task but also why it is important. Delegate not only tasks but also authority and responsibility. Hold others accountable for tasks that have been delegated. Communicate frequently and provide feedback (both positive and constructive). Recognize progress and success.

Do Things When No One Else is Doing Them

Avoid grocery shopping when the stores are jammed. Run errands during times when everyone else is at work. Plan ahead and do your Christmas shopping in the summer or fall when the stores are less crowded. Make your commute during slower traffic times.

Schedule Time for Yourself

Set aside blocks of time for no interruptions or simply for catching up. If you are a morning person, think about going to work an hour early. If you are most productive later in the day, stay late when most people are gone for the day. Take advantage of flex time if it is an option for you. Most of us are amazed at how much we can accomplish during short periods of quiet time (even 30 minutes). Remember, every available minute does not need to be spent in activities. An extra hour in the morning devoted to exercise, meditation or planning can move you speedily toward the accomplishment of your most ambitious goals.

Practice Good Habits

Practice good, sound health habits. Maintain a sense of humor, optimism and enjoy the small delights in your life. Learn how to truly relax and how to sleep restfully.

Register for a Tero Workshop

Consider registering for Tero's popular Time Management Through Goal Setting Workshop.