Listening - The Overlooked Communication Skill
Reprinted from: Tero's Winning Communication Strategies Training Manual
Most of us not only fail to receive adequate training in effective listening, we receive a steady diet of anti-listening skills training. Infants who lay quietly and listen are considered "good babies." However, they quickly learn that to express their needs and wants, they have to speak up-something they learn how to do quickly and at top volume!
As we grow, we are often given conflicting messages about how to listen effectively. Although most parents would want their children to become effective listeners, few of them were ever taught how to listen themselves and are therefore, unsure of how to teach their children. As a result, they tend to repeat the patterns passed down to them by their parents. Moreover, American cultural forces favor the outgoing, talkative child as "confident" and "independent." In school, "classroom participation" grades are often included alongside completion of the required assignments. If a child steps over the line and is perceived as too talkative they are likely told to "be quiet" rather than to "Listen." As a result, silence is seen as passive rather than active. Listening is seen as a less involved and active activity than talking.
As children leave the predictability of the school setting and arrive in the competitive world of work, they quickly learn that the rest of their lives will be spent competing. No longer can they simply show up and do their work. In order to land their job, they must compete against other applicants. In order to advance in their job, they must compete against other employees. As a result, they must speak up and sell themselves and their ideas to the powers that be. If they do not, they run the risk of being overlooked in favor of someone more talkative.
Is there only bad news?
Some of us do receive some good (albeit ad hoc) lessons in listening. You can probably picture the close friend or treasured family member that truly listens to you when you talk. It is from these valuable moments of feeling truly listened to ourselves that we learn the value of returning the favor and listen to others. The unfortunate part is that although we can recognize the value of listening, few of us have been given any guidance about how to overcome the barriers that prevent effective listening or the elements of effective listening.
Sometimes you are a great listener. Sometimes (if you are honest with yourself), you probably find that you've tuned in and out of a conversation and just hope that you've retained enough to fake it when the talker stops talking and looks at you with that expectant look that says, "So, what do you think?"
According to listening expert Madelyn Burley-Allen (1995), we all tend to listen in three levels throughout the average day.
Level 1-The highest and most effective level of listening:
In level one listening, the listener listens without passing judgment on the speaker or trying to prepare a response while he/she is still talking. Characteristics of level 1 listening include:
Placing yourself in the other person's shoes and trying to understand the situation as they are seeing it
Being tuned into the present moment without being distracted by unresolved tasks, pressing concerns or competing stimuli
Paying attention to what the speaker is saying as well as their unspoken message (body language)
Trying to understand what the person is saying as well as what they are attempting to say (what they say and what they mean)
Suspending personal biases and thoughts long enough to truly understand the other person's perspective
Showing the talker that you are listening through your own body language (leaning forward, nodding, appropriate facial expressions, eye contact etc.)
Level 2-Hearing the words, but nothing else:
In level two listening, the listener only picks up the surface elements of what they talker is communicating. Although the listener may hear the words, they may miss the rest of the message. Characteristics of level 2 listening include:
Listens logically and overlooks the feelings of the speaker
Remains emotionally detached from the conversation or the topic
The speaker may be unaware that the listener is not listening to them fully
Can lead to dangerous misunderstandings
Level 3-Listening erratically:
In level three listening, the listener tunes in and out of the conversation. The effect is that the listener hears and incorporates as much of the conversation as he/she would if watching a show while channel surfing. Characteristics of level three listening include:
Following enough of the conversation to know when they speaker has stopped talking long enough for the listener to start talking him/herself
Faking attention while thinking of other, unrelated matters
Preparing rebuttals or advice while the speaker is talking
Lack of appropriate listening body language (e.g.: blank stare, looking over the speaker's shoulder, avoiding eye contact, fidgeting, etc.)
In most business interactions, only level one listening is appropriate. Levels two and three waste precious time, ideas and key pieces of information.
At which level do you listen the majority of the time?